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State Board Programming Grants

Grants to USA Nonprofits, Agencies, and IHEs
to Preserve the Nation's Historical Records

Agency Type:

Federal

Funding Source:

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National Archives - National Historical Publications and Records Commission (NHPRC)

Deadline Date:

06/10/20 11:59 PM ET

Description:

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Grants of up to $40,000 per year to USA and territories nonprofit organizations, government agencies, and IHEs for projects to preserve and improve accessibility to the Nation's historical records. Funding is intended to support activities that include training and educational programs, informational publications, electronic records, compiling and collecting sources, and archival preservation.

The National Historical Publications and Records Commission (NHPRC) of the National Archives supports projects that promote access to America's historical records to encourage understanding of our democracy, history, and culture.

The purpose of this grant program is to assist state boards to broaden preservation of, and increased online access to, historical records; develop and promote best practices; support activities that put the American people in touch with primary sources in their communities and online; promote the institutional advancement of organizations in underserved communities; and assist locally based repositories with training and tools to improve their stewardship abilities. 

The Commission will award grants to state historical records advisory boards to:

  • Operate state-based regrant programs that preserve historical records and make them available online
  • Provide educational and outreach programs, workshops, and other activities that enhance citizen and student  engagement with historical records
  • Offer scholarships, training opportunities, and other programs that support institutional advancement among  records repositories, especially those in underserved communities
  • Collaborate on projects with other organizations to address common problems or shared opportunities within a  state or among a consortium of state archives
  • Hold or participate in meetings and public forums on statewide or national archival issues.

Suggested activities include:

  •  Strategic planning
  •  Professional training
  •  Scholarships
  •  Public engagement
  •  Developing resources

For further details on these suggested activities, see the URL for Full Text below.

Grant funds may be requested to fund a portion of the administrative expenses necessary for planning and carrying out these activities. These expenses may include board meeting travel or teleconference costs, travel to a meeting of a national archival organization, and similar expenses. 

The Commission funds projects that deal with the following kinds of historical source material:

  • Records of state, county, municipal, tribal, or other non-Federal units of government
  • Manuscripts, personal and family papers, or organizational and business archives
  • Collections of photographs, motion pictures, sound recordings, electronic records, and/or such visual materials as unpublished architectural, cartographic, and engineering drawings

The Commission funds projects that focus on the following activities authorized in the NHPRC statute:

  • Collecting, describing, preserving, compiling, and publishing (including microfilming and other forms of reproduction) documentary sources significant to the history of the United States
  • Implementing solutions to the challenges of preserving electronic records with permanent historical value
  • Conducting institutes and training and educational programs 
  • Disseminating information about documentary sources through guides, directories, and other technical publications
  • Documentary editing and publishing; archival preservation and processing of records for access; developing or updating descriptive systems; creation and development of archival and records management programs; development of standards, tools, and techniques to advance the work of archivists, records managers, and documentary editors; and promotion of the use of records by teachers, students, and the public.

GrantWatch ID#:

GrantWatch ID#: 180193

Estimated Total Program Funding:

$800,000

Number of Grants:

The Commission expects to make up to a total of 30 grants in this category.

Estimated Size of Grant:

- A Level I grant is for one year and for up to $12,000.
- A Level II grant is for one year and for up to $40,000 or for two years and for up to $80,000.

The Commission provides no more than 75 per cent of total project costs in the State Board Programming Grants category.

Term of Contract:

- A Level I grant is for one year
- A Level II grant is for one or two years.

NHPRC support begins no earlier than January 1, 2021.

Eligibility:

  • Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
  • Private institutions of higher education
  • Public and State controlled institutions of higher education
  • See RFP and/or Grant Guidelines for full eligibility
  • State governments

Additional Eligibility Criteria:

- Public and State controlled institutions of higher education
- Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
- Private institutions of higher education
- Others*
- State governments

*These grants are awarded only to state historical records advisory boards in each state, or to the state agency responsible for the state board, ordinarily the state archives. Another state agency, or a non-profit organization, such as a foundation or university, acting on behalf of the designated state agency may apply. States also include the District of Columbia, the Commonwealth of Puerto Rico, and United States territories.

The Commission does NOT fund projects to undertake the following activities:

- To construct, renovate, furnish, or purchase a building or land
- To purchase manuscripts or other historical records
- To exhibit or conserve archaeological artifacts, museum objects, or works of art
- To undertake historical research apart from the editing of documentary publications
- To undertake an oral history project unrelated to Native Americans
- To catalog, acquire, or preserve books, periodicals, or other library materials
- To acquire, preserve, or describe art objects, sheet music, or other works primarily of value as works of art or entertainment
- To undertake a documentary editing project to publish the papers of someone who has been deceased for fewer than ten years
- To undertake an archival project centered on the papers of an appointed or elected public official who remains in major office, or is politically active, or the majority of whose papers have not yet been accessioned in a repository
- To undertake an arrangement, description, or preservation project in which the pertinent documents are privately owned or deposited in an institution subject to withdrawal upon demand for reasons other than requirements of law
- To undertake arrangement, description, or preservation projects involving Federal government records that are (a) in the custody of the National Archives and Records Administration (NARA), or (b) in the custody of some other Federal agency, or (c) have been deposited in a non-Federal institution without an agreement authorized by NARA. Many Federally funded activities not undertaken by the government itself produce documents that may in law be considered Federal records, including records produced under Federal contracts or grants. If your project deals with Federal records, you should talk further with the NHPRC staff.

As part of its funding restrictions, the Commission has deemed ineligible those projects in which:

- A major portion of the processed documents will be kept closed to researchers for more than five years,
- Documents are not accessible to all qualified users on equal terms,
- It is the repository's policy to deny public access, or
- A repository charges fees for making available the materials in its holdings. However, reasonable fees may be charged for copying material or providing special services or facilities not provided to all researchers.

Pre-Application Information:

- Draft (optional) Deadline: April 1, 2020
- Final Deadline: Applications must be submitted electronically by 11:59 p.m. Eastern Time June 10, 2020.
- NHPRC support begins no earlier than January 1, 2021

Grant applicants will be notified within two weeks after the Archivist's decision.

You must use Grants.gov to submit your Proposal.

Applicants are encouraged to submit drafts, but drafts are not required. The drafts should be sent by email to the Director for State Programs, Daniel Stokes.

Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application.

Cost sharing is required.

Application Instructions:
https://www.archives.gov/nhprc/apply

Eligibility and Restrictions: https://www.archives.gov/nhprc/apply/eligibility.html

View this opportunity on Grants.gov: https://www.grants.gov/web/grants/view-opportunity.html?oppId=322940
For a list of application documents, see the Package tab (press Preview) on the Grants.gov page above.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For questions, contact:

Daniel Stokes, Director for State Programs
P: 202-357-5487
F: 202-357-5914
daniel.stokes@nara.gov

For technical support and difficulties, contact Grants.gov Contact Center (800-518-4726). If Grants.gov cannot solve the problem, applicants may request an alternative. To make use of the NHPRC backup system, applicants must contact Jeff de la Concepcion (202-357-5022) no later than 3:00 Eastern Time on the day of the deadline with their valid Grants.gov Contact Center trouble-ticket number.

CFDA Number:

89.003

Funding or Pin Number:

STATE-202006

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming

USA Territories: American Samoa (USA)   Guam (USA)   Puerto Rico (USA)   Virgin Islands (USA)   Northern Mariana Islands (USA)

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